First-Time Travel Get a Travel Card
A GSA travel card will help you pay for lodging, taxis, and other miscellaneous expenses while on your trip.
While new employees may travel without one, it is required that everyone at 18F has one as soon as possible.
1. Complete card training
Est. time: 60 minutes
- Head over to GSA’s OLU.
- Click on the Home button, and then choose “Learning” from the dropdown.
- Below, look for a “Find Learning” search box.
- Search for “travel card”.
- Select “GSA Travel Card Training”, and then Start course.
- Once completed there is a second training to take. Return to the “Find Learning” search box and search for “travel training”.
- Select “Temporary Duty (TDY) Travel Training”, and then Start course.
- Once completed, download your certificates of completion for both trainings by returning to the “Learning” page and clicking on the “View All” button under “Learning History”. You should see your completed travel card and TDY trainings on the list, and there will be an icon to generate a print preview, which you can save, at the right.
- For ease of processing later on, save your certificates as “Your Name travel card training” and “Your Name TDY training”.
2. Fill out the Supervisory Travel Card Approval
Estimated time: 10 minutes plus wait time for your supervisor’s signature
- Download the Supervisory Travel Card Approval Form and fill out the following fields.
- Employee name: Your name
- Region/Central Office: Central Office, regardless of your actual location
- SSO: Q - Federal Acquisition Service
- Supervisor name: The name of your functional supervisor
- Supervisor title: Your functional supervisor’s title
- Supervisor signature: Your functional supervisor’s signature.
3. Send both of the training certificates and the travel card approval form as attachments to email@example.com
This may take 1-2 business days.
Once you’ve gotten the go-ahead, you’ll receive two emails, one with a link to fill out a US Bank signup form and the second with an access code which will be required to see the form. Follow the instructions attached with the email. Use your home address, not your office address. Ronnail and her team can assist with any questions, the TTS travel team isn’t involved in this process.
4. Receive and activate your card in 7-10 business days.
Once you receive your new GSA SmartPay 3 travel card, call U.S. Bank at 888-994-6722 to confirm your account and create your personal identification number (PIN). Be sure to remember your PIN. It will be required to complete chip enabled transactions.
Then, follow these steps to register your account and create your U.S. Bank Access Online user ID:
Go to https://access.usbank.com. Select the Register Online hyperlink at the bottom of the screen. Enter GSASP3 in the Organization Short Name field. Enter the 16-digit number located on your new purchase card (without spaces or dashes) in the Account Number field. Enter the month and year your account expires in the Account Expiration Date section. This will be listed on your new travel card as well. Select the Register This Account button to complete the registration process for your card and follow the prompts to create your user ID and password. After you have registered and signed into the U.S. Bank Access Online website with your new account, you can sign up for account alerts and notifications under My Personal Information.
*Reach out to firstname.lastname@example.org