This guide covers the offboarding policy and process.
When it’s time to leave TTS
These steps apply to all TTS employees: permanent employees, term employees who are at the end of their term, and term employees choosing to resign before their term ends. Begin this process at least two weeks before your last day of work. Your last day at TTS cannot be a federal holiday.
1. Email your resignation letter
Send an official email to your supervisor and leavingTTS@gsa.gov.
Please include the following information:
- your termination date (the last day of your term or the last official day that you’ve selected), which should be at least two weeks out
- your home address. This will ensure that GSA HR enters the correct information on your final SF-50 so that you can receive all of your documents on time and to the correct address.
- your personal email so that if, or when, you wish to request your FERS refund contributions HR can correspond with you after your departure with status/updates on this request.
Note: If you plan on taking time off during your last week, please also include those dates so that offboarding meetings can be scheduled accordingly.
Once you’ve sent your official letter of notice we will assume your departure is public knowledge, so if you would like to tell folks yourself, please handle those notifications ahead of time.
2. Provide summary reviews for direct reports (Supervisors only)
If you are a supervisor and you are leaving within 120 days of the next review period, you need to provide to your supervisor a summary review of each of the employees that report into you. An employee’s review needs to come from a supervisor that they’ve worked under for 120 days.
- Midyear review: provide a written review
- Annual review: provide ratings based on position descriptions
3. Review benefits paperwork
Review your benefits options.
Ensure your home address is correct in Employee Express and consider switching your W2 delivery to Hard Copy.
- Note: Ensure you keep your login information for Employee Express after you leave. Separated employees retain access to Employee Express (EEX) for 3 years, so long as they retain their login ID and password. Separated employees who lose access to EEX cannot regain it. All separated employees receive a copy of their W-2 by mail at their home address.
If you have any questions, please contact Mary Robinson (GSA HR).
4. Download copies of important personal documents
Download copies of your paystubs from Employee Express
Download copies of your SF-50s from eOPF(requires VPN if not on GSA network)
- An SF-50 is a notification of a Personnel Action; it contains your series, grade, and other information useful to you or required if applying for reinstatement
5. Update your accounts
- Make sure that you aren’t the superuser, sole owner, approver, admin, etc. for Tock, important calendars, Google Groups, critical documents, or processes.
- Move Google Drive files to shared folders, when appropriate
- If you have an InVision account, transfer ownership of your prototypes to your supervisor or to another project team member so that they won’t be lost once your account is deactivated.
Move all calendar invites off your calendar. Nothing worse than an orphaned meeting!
Log your final Tock hours.
- Make a list of the approved software that you downloaded or were issued (not necessary to note the pre-installed software).
- Unregister the software that you’re able to
- Provide the list of remaining registered software to the Offboarding Lead during the scheduled offboarding meeting
6. Complete the clearance checklist
7. Return your equipment
When you leave TTS, you are responsible for returning all TTS-issued equipment. Failure to do so may lead to your final paycheck being withheld until the equipment is returned.
A member of the Talent Team will
Template in the Off-Boarding Tasks doc to make a new checklist once leavingTTS@gsa.gov has been notified that a team member is leaving. If the checklist hasn’t been created, please email leavingTTS@gsa.gov or ping #talent for help. More detail for certain tasks is below. Note that, per GSA policy, the “technical offboardings” (access to any work system) need to happen within 24 hours of the person ending their work at GSA.
- Work with the employee to transition the employee’s workload to other team members.
- Ensure they complete their last timesheet in Tock.
- Provide TTS Exit Interview Questionnaire to offboarding employee.
- For offboarding interns, use this survey.
- Conduct an exit interview based on the responses to the questionnaire.
- Documentation will be kept anonymous, but content may be used in aggregate to highlight trends.
- Complete the clearance checklist with the employee.
You are under no obligation to send out a farewell email, but if you do, please use bcc: for any distribution lists you’re sending it to. This allows people to respond to you directly without creating additional email noise for coworkers.
As you leave, you’re encouraged to join the #alumni channel on Slack.
Writing a post on your personal blog
If you want to write a post on your personal blog about your experiences in government or why you’re leaving, we recommend that you wait until you are no longer on staff before you hit “Publish.” This helps to avoid any issues with Hatch Act compliance and with inadvertently writing or speaking on behalf of GSA without permission.