This guide covers the offboarding policy and process.
How to resign
1. Email your resignation letter
If you decide you want to leave TTS, send an official email to your supervisor and leavingTTS@gsa.gov.
Include your termination date, which should be at least two weeks out. Your last day at TTS cannot be a federal holiday.
2. Provide summary reviews for direct reports (Supervisors only)
If you are a supervisor and you are leaving within 120 days of the next review period, you need to provide to your supervisor a summary review of each of the employees that report into you. An employee’s review needs to come from a supervisor that they’ve worked under for 120 days.
- Midyear review: provide a written review
- Annual review: provide ratings based on position descriptions
3. Complete the clearance checklist
4. Review benefits paperwork
Review your benefits options.
Ensure your home address is correct in Employee Express and consider switching your W2 delivery to Hard Copy.
If you have any questions, please contact Karen Addison or email@example.com.
5. Update your accounts
- Make sure that you aren’t the superuser, sole owner, approver, admin, etc. for Tock, important calendars, Google Groups, critical documents, or processes.
- Move Google Drive files to shared folders, when appropriate
Move all calendar invites off your calendar. Nothing worse than an orphaned meeting!
Log your final Tock hours.
- Make a list of the approved software that you downloaded or were issued (not necessary to note the pre-installed software).
- Unregister the software that you’re able to
- Provide the list of remaining registered software to the Offboarding Lead during the scheduled offboarding meeting
6. Return your equipment
When you leave TTS, you are responsible for returning all TTS issued equipment. Failure to do so may lead to your final paycheck being withheld until the equipment is returned.
A member of the Talent Team will
Template in the Off-Boarding Tasks doc to make a new checklist once leavingTTS@gsa.gov has been notified that a team member is leaving. If the checklist hasn’t been created, please email leavingTTS@gsa.gov or ping #talent for help. More detail for certain tasks is below. Note that, per GSA policy, the “technical offboardings” (access to any work system) need to happen within 24 hours of the person ending their work at GSA.
- Work with the employee to transition the employee’s workload to other team members.
- Ensure they complete their last timesheet in Tock.
- Provide TTS Exit Interview Questionnaire to offboarding employee.
- For offboarding interns, use this survey.
- Conduct an exit interview based on the responses to the questionnaire.
- Documentation will be kept anonymous, but content may be used in aggregate to highlight trends.
- Complete the clearance checklist with the employee.
You are under no obligation to send out a farewell email, but if you do, please use bcc: for any distribution lists you’re sending it to. This allows people to respond to you directly without creating additional email noise for coworkers.
As you leave, you’re encouraged to join the #alumni channel on Slack.
Writing a post on your personal blog
If you want to write a post on your personal blog about your experiences in government or why you’re leaving, we recommend that you wait until you are no longer on staff before you hit “Publish.” This helps to avoid any issues with Hatch Act compliance and with inadvertently writing or speaking on behalf of GSA without permission.