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Writing a federal government resume

This page provides an overview with examples of how to write a federal government resume, which have content and formatting that differ from most private sector resumes.

How to write a Federal resume

Written by Amanda Costello, 18F content designer and gummi bear enthusiast, July 10, 2019.

Writing a US federal resume is hard. When I started writing mine, all I wanted was a solid example. What needs to be there, in what order, and what would it look like with real information. This is that example. (Law and Order chimes)

Below are excerpts from my federal resume, along with details and notes about how it’s written and formatted. I want more awesome folks from all backgrounds and experiences as colleagues. I don’t want the resume formatting or particulars to be a mystery; it’s already a very challenging piece of writing.

General things to keep in mind:

  1. This resume’s job is to connect the requirements of the job posting to your experience using the straightest possible line. I printed out the job posting and highlighted every key phrase of the requirements, qualifications, and what kind of work this job would do. I then made that into a checklist to make sure each one of those things could clearly be mapped to my resume.
  2. Throw out your formatting. I used CAPS for headers, italics for mission statements, and bullet points. Expect that the bulk of your formatting will be stripped out. No columns, no fanciness. Just write. Hard.
  3. Speaking of writing: get your words going, and then get more words. I had to submit two writing samples, and that was where I could show off my content strategy particulars. Remember the job of the resume content: clear, straight lines between the requirements and your experience.

Explicit disclaimer: This resume format is what I chose to use in applying to 18F in the US Federal Government’s General Services Administration. It is not the only acceptable format, but is what worked well for me. I currently work as a content designer at 18F, but put this together on my own time, using no government resources to do so. Using this formatting is not a guarantee of consideration. You still gotta do the work.

Want to chat more about this? I’m on Twitter: @amandaesque

My comments below will all be in code demo backticks.


And now, the resume!

Everything about this top material is standardized formatting. Go ahead and put your own info in just like this.

AMANDA COSTELLO
123 Lutefisk Street
You Betcha, MN 55555
Mobile: 555-555-5555

Email:
Availability: April 1, 2020
Job Type: Permanent, Telework Work Schedule: Full-Time

Desired locations:
United States - MN

WORK EXPERIENCE

Below is an example of one job, and how I talked about it. I recommend listing as complete of a job history as you can for at least the last 7 years, more ideally the last 10 years. Here's a formatting example!

Workplace name, Unit name if relevant - City, State, Country
Your job title - MM/YYYY to MM/YYYY - Hours per week: xx

Mission statement(s) of the workplace, or summary of the company’s work on a larger scale.

DUTIES AND RESPONSIBILITIES A paragraph-long description of what the work was overall. Describe your work using a wide scope, leaving the specific details for later.

SPECIFIC TOPIC (e.g. CONTENT STRATEGY)

TECHNICAL SKILLS:

Software you know, tools you use, best practices and methods. This can’t just be a list, but has to have context in your work overview of how and why they were used. Also, please throw Microsoft Word on there because I was once rejected from a job in 2007 because I put “Microsoft Office” and the listing said “Microsoft Word.” Word matching! Seriously!

SELECTED WORK:

End of formatting example!

University of Minnesota, College of Education and Human Development - Minneapolis, MN
Lead Content Strategist - 07/2012 to Present - Hours per week: 40

The mission of the College of Education and Human Development is to contribute to a just and sustainable future through engagement with the local and global communities to enhance human learning and development at all stages of the life span. The college is part of the University of Minnesota - Twin Cities, a land-grant high-level research institution, dedicated to generating and preserving knowledge through research, sharing that knowledge through teaching and learning, and apply that knowledge through outreach and public service.

DUTIES AND RESPONSIBILITIES Developed and led college-wide content strategy combining current and prospective student needs with college goals for recruitment and retention. Worked as a member of a cross-functional team including designers, developers, business analysts, marketers, and well as content strategists across 7 academic departments to promote and deliver effective processes and consistent content strategy.

CONTENT STRATEGY:

USER EXPERIENCE (UX) WRITING:

USABILITY TESTING AND USER RESEARCH:

COLLABORATION ON CROSS-FUNCTIONAL TEAMS:

ADVOCACY AND OUTREACH:

TECHNICAL SKILLS:

Provided strategic content design with skills in copywriting, style guides, plain language, comprehension/reading levels. Conducted usability evaluations using card sorting (OptimumSort), tree testing (Treejack), direct observation user research methods. Worked on a cross-functional team that used Asana, Trello, Slack, Hemingway, pattern libraries, Google Drive, MS Office Suite (Word, Excel, Power Point), and semantic HTML.

SELECTED WORK:

VOLUNTEER WORK

Your volunteer work doesn’t count as experience for scoring, but is still good to include. I used a format similar to the work experience job entry above, though used the bulleted list format for duties and responsibilities, and shortened everything up.

MinneWebCon Annual Conference - Minneapolis, MN - www.minnewebcon.org
Conference Director - 10/2011 - 06/2015

MinneWebCon is a two-day web conference in Minneapolis that encourages inclusive grassroots knowledge-sharing. In addition to keynote speakers, breakout sessions, and half-day workshops, our annual conference is a space for speakers and attendees to collaborate, talk, learn, ask, test, and grow.

DUTIES AND RESPONSIBILITIES

SELECTED SPEAKING AND PRESENTATIONS

I do a lot of presentations and workshops, and they’re a big part of who I am and how I share my work with the community. This is a shortened list to show you what examples look like, including upcoming talks. Like volunteer work, this does not count towards experience scoring, and is optional.

My resume listed about 15 sessions that I thought were particularly relevant to this job. I also had sections on selected publications and selected podcast guest appearances, because those are cool too!

“Title of the Presentation,” what kind of session - MM/YYYY  
Conference Name - City, State, Country

EDUCATION

University of Minnesota - Twin Cities Minneapolis, MN United States
Bachelor’s Degree MM/YYYY
Major: English
Minor: Japanese

You can add in particular awards or distinctions here too. I was not a particularly distinguished student. :)

LANGUAGE SKILLS

Language: Japanese
Spoken Level: Novice
Written Level: Novice
Reading Level: Novice

This is totally optional. For each language you speak in addition to English, list the levels at which you speak, write, and read. More details: https://www.usajobs.gov/Help/how-to/account/profile/languages/

REFERENCES

Name: Super Awesomeboss
Employer: University of Minnesota
Title: The Best Boss
Email: teamlead@awesomeboss.com

While I listed references on my resume, it’s not required. The hiring folks wouldn’t cold call your references, they’d ask you for their contact information later on in the process.


Still have questions?

Please reach out to the TTS Talent Team by emailing jointts@gsa.gov.