Something went “bump” in the night (or the day)? This document explains what to do when responding to a security incident. See What is an incident? if you need help determining whether something counts as an incident.
You must report IT security incidents or suspicious activity
An “incident” or “information security incident” can be thought of as a violation or imminent threat of violation of information security or privacy policies, acceptable use policies, or standard security practices.
See GSA’s Insite: Report IT Security Incidents or Suspicious Activity if you need help determining whether something counts as an incident. If you observe or suspect prohibited material or programs on GSA systems, or inappropriate use of GSA systems, report it immediately to the GSA IT Service Desk.
If you detect any unusual or suspicious activity on your computer, DO NOT turn off your computer. By turning off the computer, valuable evidence may be lost. For questions about GSA’s Incident Response Program, contact the GSA Incident Response (IR) Team at firstname.lastname@example.org.
Reporting phishing emails
If you receive a suspicious email, follow these steps:
- Do not click any links in the email. Do not delete it yet. You may mark it as spam.
- Follow the “To report a suspicious email” directions on the Phishing Emails and Scams InSite page.
- This should instruct you in how to use the Cofense tool (the little fish icon that should be on the right) to report the phish.
- GSA IT will triage and let you know what they need you to do, if anything.
Reporting phishing incidents
If you also clicked on a link in a phishing email, follow these steps to report to GSA IR:
- If you haven’t already, follow the steps above for reporting phishing emails, and then continue to the next step.
- Send an email to email@example.com and firstname.lastname@example.org. Please include Security Incident in the subject line, along with a brief description of the issue (Ex. Clicked on link in phishing email).
Reporting other incidents
To report a security incident, follow all of the steps below:
Send an email to email@example.com, firstname.lastname@example.org, and email@example.com within 1 hour of identifying an incident. You can use this link to quickly send an email to everyone at the same time. Please include Security Incident in the subject line, along with a brief description of the incident (Ex. security token committed to GitHub repo). When emailing GSA’s Incident Response (IR) team, please include as many details as possible, including relevant URLs, repos, and a link to related GitHub issue (if applicable). It is critical that you notify GSA IR within 1 hour of suspected incident and provide all available information to assist the response team with triage. If email is unavailable, contact them another way. If classified information is part of the incident, do not attach the information to your report. Wait for instructions from the GSA Incident Response (IR) team. If you do not recieve a timely acknowledgement of your report, you can phone the IR team via the numbers listed in Section 3.1.1 of the GSA IT Security Procedural Guide.
- Open a GitHub issue in the security-incidents repository, tracking the status of these steps.
- If you suspect sensitive data is part of the security incident that you’re reporting, you must create a GSA Google Drive folder and share it with firstname.lastname@example.org and email@example.com ONLY. To do this, ensure you’re creating the folder as part of “My Drive” and not within a pre-existing folder. Use this GSA Google Drive folder for any potentially sensitive data and/or files. Add static files, Google Docs, or Google Sheets as appropriate, and add a comment to any information you think is critical to the investigation.
- Potentially sensitive data must never be shared in Slack, GitHub, or transmitted via email. Include the hyperlink to the GSA Google Drive folder in the top summary of the GitHub Issue. At this time, GSA Google Drive is the only approved method of secure data transmission during an active incident.
Do not delete any potential evidence or modify the evidence without instruction from the Incident Response team. For example, in the event of a suspected GitHub incident, do no delete files or modify the access permissions on the GitHub repository. In the event of a suspected Amazon Web Services (AWS) or cloud.gov incident, do not stop or allow an instance or app to be terminated that is potentially part of the incident. Please leave the instance running and reconfigure the Security Group or route for that instance or app to be dismissive of all ingress and egress traffic until a forensics review can be performed. A significant set of data is lost and is unrecoverable when instances or containers are “stopped” or “terminated.”
Following notification to GSA, the Incident Response team will contact you requesting more information. If the incident is related to cloud.gov, please ensure they CC the cloud.gov team (firstname.lastname@example.org)
- If you cannot access email or Slack, please contact the GSA IT Service Desk and ask them to forward the relevant information to the addresses above.
Please note that incidents need to be reported within one hour of being identified. This isn’t “within an hour of happening” but “within one hour of you becoming aware of the incident.” The idea is to make sure we’re promptly looping in the right people. So, as soon as you’re aware of a problem, follow the above steps.
What is an incident?
First: it’s always OK to err on the side of reporting! TTS’s and GSA’s incident response teams are good at their job, and they are totally used to false alarms. You’ll never get in trouble for pinging them about something that turns out not to be an issue! Indeed, you’ll never get in trouble for pinging IR at all. The most effective security early warning system is attentive staff, so report early and report often!
What is an incident? In a nutshell, anything that compromises (or could compromise) our “CIA”: Confidentiality, Integrity, or Availability.
Confidentiality means: secrets. Personal information (PII) — names, phone numbers, social security numbers, etc — is one kind of secret, but so are your passwords, service credentials, internal non-public documents, etc. Any time you suspect that confidential information may have been leaked outside TTS, you should open an incident.
Integrity means the the soundness/fitness of purpose of our systems or information. So if a backup was lost, or an app stopped logging for a while, or some documents got deleted, those are integrity issues. Sometimes these can indicate deeper incidents (like an attacker deleting logs to cover their tracks), so it’s important to report these.
Finally, availability means the availability of the services we provide. If an app goes down or something we expect to be running stops running, those are availability issues. This only refers to production systems (it’s fine if your demo app crashes), and only to unexpected downtime. If you decide to shut something down temporarily for maintenance — go for it, not an incident.
Remember: it’s totally OK — and encouraged — to fail towards the side of reporting something. Organizations with healthy incident reporting systems see a lot of false alarms, and a lot of low severity reports. This is good, because it indicates that people feel comfortable reporting day-to-day issues. The more we do it, the better we’ll get at it. And this is ultimately the goal, because then when something really serious happens, we’ll be practiced at handling it smoothly and efficiently.
Responders to an incident (as defined above) are entitled to take steps to remediate the immediate problem without worrying about whether or not the work is billable for up to eight person-hours of work per incident. Fix the problem, and then worry about how we will account for your time.
Preventing future incidents with Git Seekrets
If an incident involved exposing environment variables or private configuration data, consider adding a rule to the Git Seekrets installation to prevent further incidents across TTS.
- Questions? Ask in the #incident-response Slack channel
- GSA contacts: IT Service Desk, GSA IR team, and the TTS Tech Portfolio
- cloud.gov: cloud.gov support team
- Need to find the Information System Security Officer (ISSO) or Information System Security Manager (ISSM) for a specific system? See the directory of contacts for GSA systems. (You’ll need to be on the GSA network or VPN to access the directory.)