Step 3 - Get Reimbursed
Brief overview of vouchers
You may be reimbursed for your expenses from official travel, or any other approved expense paid for via personal funds (such as reimbursement for local travel, or professional liability insurance for supervisors) by creating a voucher in Concur.
You can get started by navigating to the Vouchers tab on top and selecting New Voucher. If you do not yet have access to Concur, you can request it by following the steps here.
BEFORE YOU BEGIN: did your dates of travel change such that they are in any way outside of the original dates of your trip? If yes, STOP, and create an amended authorization for the new dates.
- Any travel that involves a flight, Amtrak, or is otherwise over 12 hours in duration is considered a Voucher From Authorization.
- For any other reimbursement, including local travel, or reimbursement of expenses unrelated to travel, such as professional liability insurance, choose the Local voucher option. Ensure that an email from your authorizing official approving the expenses you intend to get reimbursed has been sent to firstname.lastname@example.org.
Once the voucher is created, the next step is to enter and edit expenses in the Expenses and Receipts tab of the voucher. How to add, edit, and delete expenses
Different types of expenses have different requirements. Some can be claimed without further action needed, while others require receipts and/or a brief justification. Requirements for different types of expenses
Finally, don’t forget to stamp and submit for travel team approval! Your voucher will be reviewed in 3-5 business days, and reimbursement will be credited to your bank account and travel card 3-5 business days after approval.